The Prairie Booster By-Laws
Prairie High School General Booster Club
Article 1 – Name
The organization Prairie High School General Booster Club shall hereby be known and referred to as “Booster Club” and is a non-profit 501(c)(3) organization with the State of Washington.
Article 2 – Purpose
The Booster Club’s purpose shall be to support and raise money for Prairie High School, athletics, academics, and other school sponsored clubs and activities while promoting school spirit.
2.1 The Booster Club shall directly benefit students through funding to: athletics, arts, education, and other student activities. The net profits from the annual auction will be granted directly to the ASB office to be disbursed to PHS athletic programs by the Athletic Director at their discretion. All profits and donations, outside of the net profits from the annual auction, will be used to benefit PHS students at the discretion and approval of the Booster Club Executive Board.
2.2 No salaries or compensation shall be paid to any member of this club.
2.3 The Booster Club will operate as a non-profit group for the benefit of Prairie High School.
2.4 The Booster Club will support the school programs as a whole and not for the direct personal enrichment of any single member of the student body, regardless of group/team or membership affiliation.
2.5 The Booster Club, in compliance with Title IX of the Education Amendment of 1972, Washington law and the Washington State Constitution, shall provide equal opportunity and treatment for all students in all aspects of the academic and activities programs without regard to race, creed, national origin, sex, or non-program related physical, sensory, or mental disabilities. Per RCW 49.60-Discrimination – Human Rights Commission, the Booster Clubs support for programs shall be free from all forms of discrimination and harassment.
Article 3 – Parliamentary Procedure
All meetings of the Booster Club shall be conducted in accordance to Robert’s Rules of
Article 4 – Membership
Section 1: Executive Board. The Executive Board shall consist of the elected Booster Club Officers as outlined in Article 5. Executive Board members are voting members.
Section 2: General / Committee Members. These members shall be considered any parent, guardian, or grandparent of a student attending Prairie High School who are interested in volunteering and supporting the objectives of the club.
2.1 Auction Committee. The auction committee shall be responsible for the planning and execution of the annual auction in partnership with the Executive Board.
2.2 There may be other committees formed as the President and/or Executive Board deem necessary.
Article 5 – Executive Board and General Powers
Section 1: The affairs of the organization shall be managed by the Executive Board.
Section 2: Executive Board. The Executive Board shall consist of the following elected positions:
Section 3: Term of Office. The term of office shall be one year or until their successors are installed. Members shall be eligible to serve more than one term.
Section 4: Vacancies. If an Executive Board position is vacated for any reason, the Board shall appoint a replacement to that position for the remainder of the term.
Section 5: Meetings. The Executive Board shall meet on an as needed basis at a mutually agreed upon time. Notice of meetings shall be given at least 24-hours in advance.
Section 6: Quorum. At each meeting of the Executive Board, a quorum must be present to vote and conduct official business of the Booster Club.
Section 7: Resignations. Any Executive Board member may resign his or her position at any time by providing written notice to the President. The resignation shall be effective upon receipt, unless a date is specified.
Section 8: Removal. Any Executive Board member may be removed by a two-thirds vote.
Section 9: Voting.
9.1 Matters before the Board shall be decided by a simple majority vote of the Executive Board members in attendance. Each member present is entitled to one vote.
9.2 Voting by proxy is not permitted.
9.3 Voting must be done in person.
9.4 Votes on expenses are advisory and final approval and disbursement of funds shall be made by the Executive Board.
Section 10: Emergency measure clause for when time is of the essence: The Executive
Board may take the necessary steps to meet requests or demands brought upon the club by governmental bodies under which the club must exist, in order to operate effectively as a non-profit organization.
Article 6 – Elections
Section 1. Elections of Executive Board members shall take place annually at a
meeting of the general membership, during the month of May. Nominations will be accepted from the floor or via a written document submitted to the President.
Section 2. Only members having students attending the following school year shall
be eligible for nomination.
Section 3. Voting will take place during the June general membership meeting,
after nominations have been accepted. Voting shall be done by secret ballot.
Section 4. Newly elected officers will start their term immediately.
Article 7 – Receipt and Disbursement of Funds
Section 1: The Booster Club fiscal year shall be July 1 – June 30.
Section 2: All money received by the Booster Club shall be placed in a bank designated by the Executive Board, and withdrawal of such funds shall require the written approval of the Treasurer and President. An email is an acceptable form of written approval.
Section 3: Any item or service costing in excess of $250.00 shall be submitted to the Executive Board for consideration and approval.
Section 4: Emergency expenditures. Shall an expenditure, be deemed necessary by the Executive Board, which due to urgency must be made prior to the next general meeting, a majority vote of the Executive Board for said expenditures may be approved. A report of such expenditures shall be made at the next general meeting.
Section 5: Disbursements. Disbursements shall be by check and shall bear two signatures. All expenditures shall be adequately documented and available for review by the Executive Board, members and public. The Booster Clubs budgeted expense items that do not exceed the budgeted amount do not require Executive Board approval.
Section 6: Expenditures. The President is granted the authority to approve discretionary expenditures and budgeted expense item overages of $250 or less. Discretionary disbursements and budgeted expense items over $250 shall have the approval of the Executive Board. The Booster Clubs school administrator and/or supported clubs/programs may request expenditures to support the efforts of their program. These expenditures may include but are not limited to items such as supplies, equipment, uniforms, maintenance, transportation costs that benefit the entire team/program, etc.
Section 7: Funding Requests. Requests to the Booster Club for funding or other assistance should be submitted via the funding request form to the President and contain specifically what, or who, the request is for and the requested amount. Routine requests should be submitted no later than 30 days prior. In emergency or short notice situations, the club/program's main point of contact can call the President. Requests "after the fact" should be avoided whenever possible. The Executive Board will take action on routine requests. The President will forward the final decision to the originator.
Section 8: Dissolution. In the event the Booster Club is dissolved, all outstanding debts must be paid and written notice of dissolution shall be posted to the Booster Club website and social media pages to advise the community. Sixty days notice must be given prior to dissolution. Upon dissolution, any funds that are considered uncommitted funds will be turned over to the Prairie High School ASB Office general fund.
Article 8 – Amendments
Section 1: These by-laws may be amended at any regular or special meeting of the Executive Board by a two-thirds vote of the members present and voting, following notices of the proposed amendments at a previous regular or special meeting of the Executive Board.
Adopted by the Booster Club this 4th day of September 2019.