The Prairie Booster By-Laws
Prairie High School Boosters
The organization shall herby be known as “Prairie High School Boosters”.
Purpose: Prairie High School Boosters purpose shall be to support and raise money for the Prairie High School athletics; music; academics; and other school sponsored clubs and activities while promoting school spirit.
Section 1: No Salaries or compensation shall be paid to any member of this club.
Section 2: Prairie High School Boosters shall help directly benefit students through grants to music; sports; education; and other student activities. Minus needed financial carryover, the profits from the annual auction will be granted directly to the ASB office to be disbursed by the Athletic Director at his/her discretion to the PHS sports programs. Profits from the home football concessions will be granted by PHS Boosters to the PHS clubs to include music; education; and other non-athletic activities. Funds raised by any other activities (other than the annual auction or the home football concessions) can be used to benefit PHS students at the discretion of the PHS Boosters Executive Board.
Section 3: Prairie High School Boosters, in compliance with Title IX of the Education Amendment of 1972, Washington law and the Washington State Constitution, shall provide equal opportunity and treatment for all students in all aspects of the academic and activities programs without regard to race; creed; national origin; sex; or non-program related physical; sensory; or mental disabilities. Per RCW 49.60 Law Against Discrimination, the Prairie High School Boosters support for programs shall be free from sexual harassment.
Section 1: All meetings of the PHS Boosters shall be conducted in accordance with Robert’s Rule of Order.
The Prairie High School Boosters shall have two classes of members. They shall be as follows:
Section 1: General Members: Any member interested in furthering the objective of the Prairie High School Boosters, shall be eligible for membership. Any parent; grandparent; or guardian of a student attending Prairie High School shall be considered a general member of the Prairie High School Boosters.
Section 2: Executive Board members: Shall consist of the Prairie High School Booster Officers.
Section 3: Voting: Any matter coming before any meeting of the members shall be decided by a simple majority vote of the general members in attendance. Each member shall be entitled to one vote in all matters, except for requests of money presented by or directly affecting their own child or family member. Voting by proxy shall not be permitted. Elections of all officers or selection of members for awards will be by secret ballot. Votes on expenses are advisory and final approval and disbursement of funds shall be made by the Executive Board.
The officers of the Prairie High School Boosters shall be President; Vice President; Concessions Director; Secretary; Treasurer; and a Faculty Member. These shall be voting positions
Section 1: President: The President shall direct and supervise all activities of the Booster Club.
The President shall:
Section 2: Vice President:
Section 3: Concession Director:
Section 4: Secretary: The Secretary shall keep accurate records of all meetings of the General membership; Auction and Executive Board and shall prepare correspondence and meeting notices as directed by the President. The Secretary shall make the PHS Booster minutes available at each subsequent meetings. He/She shall perform other duties as delegated by the President.
Section 5: Treasurer: The Treasurer shall receive and deposit all funds and keep proper accounting records of funds received and disbursed by the PHS Boosters. The Treasurer shall submit a Treasurer’s report at regularly scheduled meetings. He/She shall perform other duties as delegated by the President.
Section 6: Faculty Member: A Faculty Member shall be appointed by the Prairie High School Principal to assist the Booster Club on the rules and regulations set forth by the Battle Ground School District.
Section 7: Terms of Office: The term of office shall be for one year. New officers begin their term by the May meeting of the PHS Boosters.
Section 8: Election of Officers: At the April meeting each year, the nominating committee shall designate a nominee for each office of President; Vice President; Concession Director; Secretary; and Treasurer. Only members having students attending the following school year shall be eligible for nomination for office. A call from the membership at large for a nominee for any of the above offices will be in order. Voting will take place during the February General membership meeting, after nominations have been accepted. Voting shall be done by secret ballot. Newly elected officers will start their term in March.
Section 9: Vacancies: Any vacancy occurring on the Executive Board shall be filled by a member of the remaining Executive Board and appointed by the President until another general member can be appointed by the President. The newly appointed officer shall serve the unexpired term of their predecessor in office. The exception shall be Faculty member who will be appointed by the PHS Principal.
Section 1: The Executive Board shall manage the affairs of the PHS Boosters.
Section 2: Regular monthly meetings of the Executive Board shall be held prior to the monthly general meetings as called by the President.
Receipt and Disbursement of Funds
Section 1: PHS Boosters fiscal year end shall be June 30th.
Section 2: All money received by the PHS Boosters shall be placed in a bank designated by the Executive Board, and withdrawal of such funds shall require the written approval of the Treasurer and President. An email is an acceptable form of written approval.
Section 3: Any item or service costing in excess of $500.00 shall be submitted to the Executive Board for the review and disbursement of the funds. Approval of such expenditures can be done by email.
Section 4: Emergency Expenditures: Shall an expenditure, be deemed necessary by the Executive board, which due to urgency must be made prior to the next General meeting, a majority vote of the Executive Board for said expenditures may be approved. A report of such expenditures shall be made to the General Membership of the PHS Boosters at the next general meeting.
Section 5: In the event the Prairie High School Boosters is dissolved, all outstanding debts must be paid and written notice of dissolution must be placed in the area newspapers to advise the community, sixty days’ notice must be given prior to dissolution. Upon dissolution, any
funds that are considered uncommitted funds will be turned over to the Prairie High School ASB General Fund in Brush Prairie, Washington.
Amendment of the By-Laws
Section 1: The By-Laws of Prairie High School Boosters may be amended by giving notice of the proposed change(s) at one general meeting and may be voted on at the next general meeting.
Section 2: Emergency measure clauses where time is of the essence: The officers may take necessary steps to meet requests or demands brought upon the PHS Boosters by governmental bodies under which the PHS Boosters must exist, in order to operate effectively as a non-profit organization.